Compliance, completion and timeliness are the most common reasons proposals are not selected for contract award. Let us explore compliance, completion and timeliness as they relate to the Request for Proposal process with the Government.
Compliance – A compliant proposal includes responding to the technical, management, pricing and past performance requires exactly as requested per the instructions.
Completion – A complete proposal includes compliance with the requirements, the cover letter, representations and certifications, table of contents, page count, margins, font size etc. The instructions have been followed and packaged as the Government requires.
Timely – A timely proposal is one that is received by the Government on or before the due date and prior to the set time.
Professional – A professional proposal is one that is free of typos, math mistakes and grammatical errors.
The right proposal professional can ensure that these critical areas are addressed and requirements are met by developing a compliance matrix specific to the request for proposal. This document captures the requirements, who is internally responsible for writing and provides a crosswalk to show where each requirement is addressed within the response. The development of the proposal outline ensures a complete proposal as the items that are required for compliance, and the other areas that have to be addressed are all included. The proposal schedule is developed to ensure that your final submission is ready to go with ample time for review and corrections and delivered to the Government prior to the actual due date.
If you are unfamiliar with a compliance matrix, proposal outline and a proposal schedule, these documents are used by major contractors for every request for proposal that they respond to. Hiring a consultant to assist with your proposal support gives your business the same tools as major contractors. While the cost varies based on the level of service required, it is well worth the investment to propel your organization to the next level in the multi-billion dollar business of Government Contracting.
By:Jackson Contract Solutions, LLC